Real Estate Virtual Assistant

Real Estate Virtual Assistant Services

When you hire a real estate virtual assistant from us you get to focus on your
business productivity while saving time and money.  Basically that is the idea. 

Hire a real estate virtual assistant when your business needs additional appointments for your sales personnel.
Also, we offer you the flexibility to adapt as your business needs evolve.

Our goal is to help your business grow and be more successful.
Because that is what a successful business relationship is all about.

Overview

Real estate professionals have challenging work schedules and incredibly hectic lives. Because they live a 24/7 profession, between constant showings, delays and issues with closings, late night hours and weekend, a solution is needed. So, to improve your personal and professional situation, you can take advantage of a Real Estate Virtual Assistant.  Basically you get to focus on your productivity, saving time, reducing stress and growing the business.

A real estate agency owner understands the multitude of tasks that it takes to run a successful business. For example, these can range from sales administration, property management, marketing coordination, and other specialized real estate functions.

As a result, many necessary, but “lower-skill” tasks, consume a lot of time from the limited and expensive real estate agency management and sales staff. Consequently, using a Real Estate Virtual Assistant to off-load these lower-end tasks can improve the productivity and profitability of the real estate business.

Successful business owners use outsourcing to a Real Estate Virtual Assistant to allow their more expensive personnel to focus on more productive business opportunities.   Obviously it is just a smart business decision.

Real Estate VA - Agents & Brokers

One of the primary goals of using a Real Estate Virtual Assistant is to organize your time and that of other personnel in the real estate agency. As a result, this allows greater focus on the more important functions that will contribute to the success of the business, like closing more sales!

A lower cost, nearshore skilled Real Estate VA Administrator can significantly reduce your expenses and stimulate the productivity of your real estate agency sales team. Basically this is a key element of small business outsourcing.

  • A real estate sales team needs to deliver consistent results. However, your sales team often is distracted by tasks that they should not be doing. As a result your sales team is less productive and produces less sales. Instead our Real Estate Virtual Assistant solves this challenge for the business owner.
  • By having your sales administration performed by a Real Estate Virtual Assistant, you can focus your internal sales staff into members who are exclusively dedicated to converting new listing leads into closed deals. Consequently, a more successful sales team results in more consistent growth for your real estate business.
  • Your Real Estate Virtual Assistant can support the sales administrative functions to keep your agency machine functioning in top form. Afterwards, you wouldn’t consider going back to the way the business ran before.

VA Real Estate Administrator Functions

TELEPHONE | EMAIL | CUSTOMER SERVICE

Your real estate business is constantly in contact with the outside world.  So your Real Estate Virtual Assistant handles the basic communications with prospects, renters and vendors.  Consequently your and your staff are more productive and a potential sales lead doesn’t fall through the cracks.

PAPERWORK MANAGEMENT

A real estate business is always processing paperwork, both physical and electronic.  So, your Real Estate Virtual Assistant will assist in preparing and filing paperwork. .

MEETING SCHEDULING | CALENDAR MANAGEMENT

Whether it is internal or external meetings your Real Estate Virtual Assistant will assist in setting up them up along with scheduling your calendar to ensure you are never overbooked.

LIST BUILDING

Building lists for a real estate agency is the primary source of sales leads.  For example, this includes property lists from Probates, FSBOs, Foreclosures, etc. Additionally this also includes investor & banker list building (REIs, small banks, private lenders). Finally your Real Estate Virtual Assistant can then perform lead generation tasks in whatever manner you prefer.

POSTING ADS

Posting of property advertisements is a mundane, but important and ongoing task for your Real Estate Virtual Assistant. Consequently this saves your sales agents value time to focus on sales follow up and sales closing.

WEBSITE | SOCIAL MEDIA UPDATES

Since your local market never stops moving, your Real Estate VA will update property listings in your social media platforms and website to drive interested buyers and investors to ring your telephone.  So, more potential sales leads reach your sales staff.

LISTING COORDINATION

Your property listings are constantly changing.  Consequently your Real Estate Virtual Assistant will update your listings to include only recent properties that are available for rent, lease or sale and remove those properties that are no longer available in the market.

TRANSACTION COORDINATION

Your Real Estate VA will assist in streamlining your workflow from the moment you get the contract signed until the closing process. Simply put, he/she will follow and implement strict procedures until the final transaction is completed.

CRM | MLS MANAGEMENT

Your real estate business uses a variety of property database systems that your Real Estate Virtual Assistant will use for market research and lead generation.  As result your sales agents will have pre-qualified sales opportunities to better use their valuable time.

Real Estate VA - Property Management

A Real Estate Virtual Assistant will help organize the time and the processes related to the property management activities of the real estate business. As a result this allows greater focus on the more important functions that will contribute to the success of the business, like higher rental renewals rates and more consistent rental payments!

A lower cost, nearshore skilled Property Management Administrator can significantly reduce your administrative expenses given the high level of telephone and written correspondence with customers. Basically this is a well understood aspect of small business outsourcing.

Our Real Estate Virtual Assistant for Property Management Firms will help you manage your never ending tasks in managing your properties from day-to-day operations to payment reminders, maintenance requests to move-in and move out assistance and so much more.

  • A real estate property management service is highly administrative in nature.  Consequently your support and sales team often are distracted by tasks that they should not be doing.  Instead our Real Estate Virtual Assistant solves this challenge for the business owner at a significantly lower cost.
  • By having your property management activities performed by a Real Estate Virtual Qssistant, you can focus your internal sales staff into recruiting and servicing new customer landlords.  Consequently, a more successful sales team results in more consistent growth for your property management business.
  • Your Real Estate Virtual Assistant can support the property management functions to keep your agency machine functioning in top form. Afterwards, you wouldn’t consider going back to the way the business was managed before.

Real Estate VA - Property Management Functions

TELEPHONE | EMAIL | CUSTOMER SERVICE

Your Real Estate VA will answer incoming calls from prospective tenants and will also handle maintenance calls from active tenants. Also the Real Estate VA will also make outgoing calls for rent collection and payment reminders, something your sales staff has no interest in doing..

LIST COORDINATION

Your property management listings are constantly changing.  So your Real Estate Virtual Assistant will update your listings to include only recent properties that are available for rent, lease or sale and remove those properties that are no longer available in the market.

SERVICE ORDER DISPATCH

If your clients own rental property, there are constant issues of maintenance and tenant service requests.  So, your Real Estate Virtual Assistant will assist in updating your tenant service dispatch database.  Consequently your property management business  will  have accurate and complete tenant service request information, maintenance expenses and service completion transactions.

GRAPHICS | MARKETING MATERIALS

Keeping rental property filled with tenants is one of the keys to financial success of your clients.  Consequently your Real Estate Virtual Assistant can also assist in creating visually enticing images and graphics for flyers, brochures, leaflets and ads.

PROPERTY DATABASE MANAGEMENT

Property tenants sign up, stay for a while and then go.  So, your Real Estate Virtual Assistant will assist in updating your tenant service dispatch database.  Consequently your property management business  will  have accurate and complete tenant information including payment details and transactions.

WEBSITE | SOCIAL MEDIA UPDATES

Because your property management market never stops still, your Real Estate VA will update property listings in your social media platforms and website to drive interested tenants and investors to ring your telephone.  So, more potential tenant leads reach your sales staff.

Real Estate VA - Property Investment

Our Real Estate Virtual Assistant for Investors will follow automated workflow and standard processes to help you focus more on what you do best – closing more profitable deals and acquiring ideal investments.

A lower cost, nearshore skilled Investment Management Administrator can significantly reduce your administrative expenses in market research and property situation. Basically this will improve your productivity resulting in greater investment opportunities.

  • A real estate investment management service entails a large amount of market research and property valuation analysis.  Consequently your time as a property investor is distracted by preliminary tasks that you can delegate.  Instead our Real Estate Virtual Assistant solves this challenge for the property investor at a significantly lower cost.
  • By having your property investment management activities performed by a Real Estate Virtual Assistant, you can focus your efforts into added new properties to your portfolio.  Consequently, more potential properties results in more consistent growth for your property investment business.
  • Your Real Estate Virtual Assistant can support the property investment functions to keep your business functioning in top form. Afterwards, you wouldn’t consider going back to the way the business was managed before.

Real Estate VA Investment Management Functions

LIST BUILDING | PROSPECT MANAGEMENT

Your investment property listings are constantly changing. Consequently your Real Estate Virtual Agent will update your listings to include only recent properties that are available for purchase or sale and remove those properties that are no longer available in the investor market.  Also your VA will focus on property investors, small financial institutions and private lenders to identify potential sales leads for your agents.

MARKET RESEARCH | PROPERTY VALUATION

Your Real Estate Virtual Assistant will work on investigating the local property market, doing comparative property sales and comparison reports.  For example. both BPO’s and CMA’s are included in the research saving your sales staff the time to hunt down the most viable opportunities to present to property investors.

ONLINE MARKETING PROPERTIES

The Real Estate VA will use a variety of  Internet publications to promote your property portfolio online.  For example, the can include: Craigslist, Backpage,  Zillow, Trulia, etc.

LIST COORDINATION

Your property listings are constantly changing. Consequently your Real Estate Virtual Assistant will update your listings to include only recent properties that are available for sale and remove those investment properties that are no longer available in the market.

GRAPHICS | MARKETING MATERIALS

While your property investors look at the numbers behind a particular property, the visual presentation can also make a difference to the buyer and seller.  Consequently your Real Estate Virtual Assistant can also assist in creating visually enticing images and graphics for flyers, brochures, leaflets and ads.

WEBSITE | SOCIAL MEDIA UPDATES

Since your investment market never stops moving, your Real Estate VA will update property listings in your social media platforms and website to drive interested buyers and investors to ring your telephone. So, more potential sales leads reach your sales staff.

Why Work With Us

NO-OBLIGATION CONTRACT
  • We Offer You A No Obligation Virtual Assistant Hiring Contract.
  • You Can Choose Either A 20 Or 40 Hours Per Week VA Hiring.
  • Each VA Contract Is Monthly, Auto-Renewable.
  • We Request A 15 Day Notice Of Virtual Assistant Cancellation.
  • There Are No Penalties If You Decide Not To Renew Your VA Hiring.
EXPERIENCE
  • Nexus Teleservices Has Provided Outsourcing Services For Many Years.
  • Our Virtual Assistant Services Is Simply Small Business Outsourcing.
  • We Understand The Importance Of Transparency And Trust In VA Outsourcing.
  • The Goal Of Our VA Outsourcing Is To Contribute To Your Business Success.

Other Reasons To Work With Us

VA QUALITY ASSURANCE | TRANSPARENCY
  • Our Quality Assurance Personnel Monitors Your Hired VA To Ensure On-Time, Consistent Delivery Of Your Contracted Services.
  • The QA Staff Reviews VA Attendance, Work Activities, Proficiency Of Skills And Your Evaluation Of Services Delivered.
  • All VA Activities Are At Our Facilities With 7×24 Security Control.
  • VA Workstation Activities (Time, Work Tasks And Display Screenshots) In Real-Time Via Our Monitoring Software.
  • You Have Internet Access To VA Daily, Weekly Reports Plus Display Screenshots.
VIRTUAL ASSISTANT GUARANTEE
  • Virtual Assistants Are People And Sometimes It’s Not The Right Fit.
  • As A Result, We Provide You A VA Replacement Guarantee At No Additional Fee.
  • If The VA Is Not The Right Fit For Your Business, We Will Replace The VA.
  • Simply Advise Us (Tel: 888-339-6699 or Email: info@nexusteleservices.com) And We Will Provide You A New VA.
  • Our Continuity Planning Provides For Secondary VA Coverage.
  • We Do Not Want You To Worry About Your Business.

Virtual Assistant Additional Resources

All of our Virtual Assistants have access to an extensive range of resources to provide your company the services needed to help your success. Following is a brief list: Dedicated VA Team Leader, Time Tracking Software, Predictive and Manual Automated Dialers, Project Management Tools, Video Conferencing, Online Chat, Education, and Training.